Meeting Management

If your company or not-for-profit organization is interested in having a National Sales Meeting, Advisory Board, Speaker Training, Seminar, Conference or Symposium, then BCI Management & Communications is the Company for you.

We will handle all your meeting needs to include: Hotel site visits and hotel negotiations, meeting logistics, invites, welcome packets, travel, printing needs, and anything else your company or organization may require.

With our expertise in the medical field and our large database of contacts this gives BCIMGT an edge over other meeting planning companies.

Meeting Management at a Glance

  • Conference Management
  • Advisory Board Management
  • Sales Meeting Management
  • Venue Selection
  • Contract Negotiations
  • Exhibitors & Sponsors
  • Attendees & Registrants
  • Speaker Management
  • CME Management
  • Conference and Meeting Budget
  • On-Site Management

What we do

Venue Selection &
Contract Negotiations

We understand your time is valuable and it is not always feasible for you to visit potential venues.  BCIMGT does all the leg-work by meeting with your preferential event locations.   We will negotiate the best rates for your needs and criteria based on your company’s budget. BCIMGT will negotiate the best rates for meeting space, hotel rooms, food & beverage, parking and audiovisual. Our team can also secure space and entertainment for receptions, as well as secure transportation for your guests or VIPs.   Your costs are minimal in comparison to your time.

Exhibitors &

Building a relationship with Industry is a top priority.  BCIMGT respects and appreciates what Exhibitors and Sponsors can do for an organization.  Building relationships and securing sponsorships is our specialty.  If you are a professional organization hosting an educational conference then BCIMGT is the company for you.  Our team will secure exhibitors and sponsors for your conference to ensure success for all parties.  Grant writing services available.

Attendees &

Attendees and Registrants are crucial to the success of a conference, advisory board or dinner program.  BCIMGT creates an intimate connection with our clients and their clients.  Through our extensive database of healthcare providers BCIMGT can market nationally to those potential attendees through social media and eCampaigns, as well as securing advertising through print campaigns. Our team is not only there for you, but also there for your guests!

Speakers &

BCIMGT will take care of all your speaker and faculty needs, giving you peace of mind.  Let us handle all the logistics, including but not limited to travel arrangements, itinerary, slide decks, email and telephone correspondence, contract and honorarium management.  Leave the planning to us.

Conference &
Meeting Budget

You will never have to guess at the budget.  BCIMGT will work with you to create a preliminary budget based upon your needs and expectations. The BCIMGT team will work side by side your company’s team to provide a working budget that will be maintained by both your company and ours so there are never any surprises or hidden costs.  We will also manage sunshine act reporting and necessary spreadsheets to ensure compliance with your company's policies.


BCI Management & Communications is with your company every step of the way, including on-site.  BCIMGT takes great pride in every little detail to ensure your meeting runs smoothly and efficiently.  Our goal is that both you and your clients get the most out of the day without any worry.  Leave the details to the BCIMGT TEAM and ENJOY!


Contact us today to start organizing your next meeting.  Leave the planning to us.